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F.A.Q. for Authors

Editorial Policy

Can I change the keywords after the submission?

No, keywords cannot be changed after a paper's submission, because they are the crucial element in deciding who the editor in charge will be, and therefore how the peer review process is determined. 

I have prepared a new version after the submission. Can I upload it?

No. Once submitted the article should not be replaced, if the new version differs substantially the article can be withdrawn and resubmitted.

Who are the submitting author and the corresponding author in JQuant?

Submitting author: author who submits their paper to the Journal, accepts the Open Access and Copyright terms on behalf of themselves and their coauthors. By accepting the copyright form, it is assumed that all authors have received the final version of the contribution, have agreed to it being submitted to the journal and agree to the terms of the copyright form. They can either act as the corresponding author or select another author for this role.

Corresponding author: can coincide with the person making the submission or can be a different author, selected by the submitting author during the submission process. Corresponding authors are notified of decisions and requested to take action in the various steps of the editorial process.

Can I add/remove coauthors after the article has been submitted/accepted?

The submitting author of articles submitted to JQuant is responsible for the accuracy of information regarding coauthors. If coauthors need to be added/removed between submission and the editor's final decision, the corresponding author should contact the Editorial Office to explain the reasons for it. The Editorial Office will decide on a case-by-case basis whether the modification can be approved.

For integrity reasons, no change in the author list will be accepted after acceptance for publication.

Who is the editor handling my article? Why do editors remain anonymous?

The Editorial Board is composed of distinguished and active scientists in the field. Editors in JQuant are selected automatically through an algorithm based on the keywords selected by the authors at submission. After the paper is assigned to an editor, the editor usually seeks the advice of one or more expert reviewers, but may, on the other hand, decide to review the paper autonomously. Editors and reviewers generally operate anonymously in order to guarantee an unbiased handling of articles, but are free to reveal their identity to the authors if they so wish.

Can I suggest reviewers for my paper?

Yes, upon submission, you can use the Cover Letter text area to suggest suitable reviewers for your article. However, the editor-in-charge of the article is under no obligation to contact them.

The refereeing on my paper is taking longer than expected. What can I do?

The Editor-in-charge and the Editorial Office will carefully follow the processing of your paper and will do their best to avoid any delays, while favouring quality over speed. It can be a challenge to ensure timely responses, and the process may at times take longer than planned. You will be able to get in touch with the Editor-in-charge at any time to inquire about the status by using the "Write a message" button on the article page.

What if I need to make corrections or additions after the article has been published?

The only way to modify a published paper is by means of an erratum/addendum.

Can I update the arXiv record once my paper has been accepted for publication in JQuant?

Yes. JQuant encourages authors to update their paper's arXiv record with the JQuant's accepted or published version.

What can I do if my paper is rejected?

Authors can request to appeal a rejection decision by contacting the Editorial Office via the "Write a message" tool. Appeals must be scientifically justified and not polemic and authors are asked to send a rebuttal letter explaining the scientific reasons behind their request. If rebuttals are considered acceptable and an appeal is granted, the new round of review may be assigned to the same editor or to a new one on a case by case basis.

If the rejection is confirmed after an appeal, requests for second appeals will never be considered unless there is a clear history of unfair treatment of the manuscript. Appeals should be requested within a year's time, after which articles will only be considered as new submissions, in which case a new arXiv ID number must be provided.

To guarantee fair treatment, the processing of appeals is always supervised by the Scientific Directors.

What can I do if my article receives a "Not suitable" decision?

Not suitable decisions cannot be appealed. This kind of decision, in fact, indicates that the paper does not fall within the scope of the Journal and cannot be considered for publication, either because the subject matter is not relevant for it, or because it does not meet its standards.

What is the Journal’s policy on data files and similar supplementary material?

JQuant strongly encourages posting data files and similar supplementary material to publicly-accessible, discipline-specific, community-recognised repositories that comply with the FAIR principles as much as possible.

In cases where a suitable discipline-specific resource does not exist, such files may be submitted to a generalist repository (for example, Zenodo), including any such repositories provided by universities, funders or institutions for their affiliated researchers. Authors may also wish to explore repository registries such as FAIRsharing.org and re3data.org.

Supplementary material should conform to the FAIR principles as much as possible.

During submission, authors are requested to declare if there is code or software connected to the paper and if/where it can be accessed. This information should also be included at the end of the paper, in sections named "Code Availability Statement" and "Data Availability Statement".

 

 

Use of Artificial Intelligence (AI)

Can AI be listed as an author?

No. AI cannot be listed as an author or co-author because tools are not legal entities capable of taking responsibility for the work.

When must I disclose the use of AI?

Disclosure is necessary when using generative AI to create text, generate figures, check analyses. Routine editing (spelling/grammar, translation) does not requires disclosure. In this case, please write “No AI-based tools have been used in preparing this manuscript".

Does AI disclosure create a bias in the peer review process?

No. In the current scholarly publishing climate, AI is accepted as a valid assistant if used responsibly and appropriately. Nonetheless, researchers must accept accountability when using generative AI to create text, figures, code etc… and trust the review process which requires they disclose how the different tools were used.

What kind of AI use is prohibited?

Authors should never use AI to create, manipulate, or fabricate research data and results.

How do I disclose AI use?

Disclose the specific tool (e.g., ChatGPT, Claude...) and how it was used in the appropriate field during the submission process. Include the name, version, and manufacturer of the tool as well as the prompts you used.

Can I use AI to create images or graphs?

Disclosure is mandatory if AI is used to create or edit data visualizations, illustrations, or images.

Who is responsible for AI-generated errors?

The authors are entirely responsible for the accuracy and integrity of the submitted work, including content assisted by AI.

What am I expected to check accurately when using an AI tool?

You must check the terms and conditions of any AI tool to ensure that the privacy and confidentiality of data and inputs of the material is guaranteed. Particular care should be taken with any personally identifiable data. Images that duplicate or refer to existing copyrighted images, real people, or others’ identifiable products or brands must not be generated. You should always check for factual errors and for any potential bias.

You must also ensure that constraints are not imposed on the use of outputs from the AI Tool in a way that could restrict the subsequent publication of the relevant article or collide with your copyright or the copyright of the journal or publishers.