Access and manage assigned papers
- How do I access papers assigned to me?
- Why sometimes papers are highlighted on the "Pending preprints" page and show a yellow triangle inside the article page?
How do I access papers assigned to me?
There are 2 ways:
- Go to JQuant home page, log in if needed, click your name on the top-right corner of the page and click "My Editor Pages". The list of pending assignments opens up. Past assignments can be accessed clicking "Archived preprints" from the "Pending preprints" page;
- Click the "Go to web page" link in the header of all messages that you will received about that paper.
Why sometimes papers are highlighted on the "Pending preprints" page and show a yellow triangle inside the article page?
Highlights and yellow triangles indicate that the paper needs your action: there is either a delay or a new message for you that needs to be "marked as read" from the article "Message and notes" page, which is accessible from the Timeline.
Research Integrity
What do I do if a new submission is suspicious (for example seems generated by AI)?
Please contact the Editorial Office before starting the review process as additional checks need to be made to ensure integrity.
Regretfully integrity issues are becoming more and more common and need to be tackled correctly. Often it is not a matter of fraud but only of scarse awareness of the authors regarding the risks posed by AI tools in terms of hallucinations and similar issues. Authors are explicitely requested to declare any use of AI that goes beyond linguistic editing. You will find this and other declarations made during submission on the article web page.
Review process
- Where can I find the information relating to the automatic reminders for each specific article?
- Will automatic reminders be sent at all times?
- What do automatic reminders say and who signs them?
- Can report deadlines be changed?
- Can review reports be submitted after the deadline?
- What happens if I make decision but the selected reviewer has not yet sent their report?
- Can reviewers respond bypassing the system?
- A reviewer mistakenly declined the review invitation. Can I re-assign the paper to the same reviewer?
Where can I find the information relating to the automatic reminders for each specific article?
On the article page clicking "Check reminders plan" or in the section "Review" of the article, expanding each reviewer's name, if present.
Will automatic reminders be sent at all times?
No. In the "Review" section, for each reminder there is a button allowing you to enable or disable it (please note that by default reminders are enabled).
If you think that an automatic reminder should not be sent for a specific article, please disable it and send a more appropriate, personalised reminder using the "Write a message" button.
What do automatic reminders say and who signs them?
The texts used for reminders are available by clicking "Check reminders plan" on the article page.
Can report deadlines be changed?
If the reviewer has already accepted the assignment they will have indicated a report due date. Due dates can be changed both by you and by reviewers themselves, in which case you will be notified.
Although speed matters, quality of the review process is a priority, hence editors are allowed to postpone the deadline as much as they feel is required.
Can review reports be submitted after the deadline?
Yes, however we encourage editors to monitor reviewer efficiency. During the whole review process they are allowed to contact you to request a deadline extension and upon expiration of the deadline an automatic reminder specifically informs them of this possibility.
What happens if I make a decision but the selected reviewer has not yet sent their report?
The reviewer will be notified that their report is no longer needed. A template message is available to you to edit/confirm on the article decision's page.
Can reviewers respond bypassing the system?
The "Accept invite" and the "Send report" actions must always be performed using the system web pages (not just by sending regular e-mails).
This is necessary to ensure a more efficient process for all, especially in case the paper's history becomes more complicated than expected.
A reviewer mistakenly declined the review invitation. Can I re-assign the paper to the same reviewer?
Yes, but the system will not allow you to select them again from your reviewers list.
To do so, use the "Invite new" button on the "Select a reviewer" page and fill in the reviewer's first name, last name and email address exactly as they appear in your reviewers list. Please note that this information must match the data in the journal database otherwise a new user profile will be created.
If unsure about the reviewer's details, please use the "Write a message" tool on the article page to contact the Editorial Office and request assistance.